Pricing
Three engagement shapes. One scoping conversation.
Knowledge-capture engagements vary by role, depth, and timeline. The structures below cover the most common scopes — final pricing is set during a short scoping call so the engagement matches the actual situation.
Most companies start with a Single Person Capture before expanding.
Best for one key person
Single Person Capture
$2,500–$7,500one-time engagement
Best for one retiring owner, manager, technician, partner, or specialist whose departure would create real disruption. The most common starting point.
Final price is set during the scoping call based on the role's depth, the timeline, and how much existing documentation we can build on.
- Designed for one role and one timeline
- Knowledge risk review up front
- Existing materials reviewed before interviews
- Captured and organized into a usable knowledge base
- Reviewed before broader access is granted
What's included
Designed for one key person, one role, one timeline.
- Knowledge-risk planning call
- Document and SOP intake
- Guided interviews (voice or text)
- Adaptive follow-up questioning
- Cleaned, organized knowledge base
- Key Person Playbook
- 30 / 60 / 90-day successor guide
- Knowledge risk register
- Review session before publish
- Exportable PDF / Word summaries
Best for several key people
Team Capture
$10,000–$25,000one-time engagement
Best for several key people in one department, family business, leadership team, or transition. The captured knowledge is organized by role and connected across the group so successors see how responsibilities relate.
Final price is set during the scoping call based on the number of people, the depth of each role, and the timeline.
- Multiple key people captured in coordinated sessions
- Role-based organization across the group
- Department-level knowledge base
- Onboarding support for incoming successors
- Priority scheduling and review
What's included
Designed for 3–8 key people in one department, leadership team, or transition.
- Everything in Single Person Capture
- Multi-person knowledge mapping
- Role-based organization
- Department-level knowledge base
- Cross-role decision and relationship mapping
- Onboarding-ready successor guides
- Priority scheduling
- Coordinated review sessions
Best for ongoing knowledge continuity
Ongoing Knowledge Continuity Program
$1,500–$5,000per month
Best for companies that want knowledge capture to be an ongoing business process — not a one-time project. Recurring sessions cover transitions, new senior hires, departures, and the gradual buildup of departmental knowledge over time.
Final price is set during scoping based on the cadence of capture sessions, the number of departments, and the level of ongoing support.
- Recurring capture sessions on a defined cadence
- Employee transition workflows when someone gives notice
- Department knowledge libraries that grow over time
- Role-based access controls
- Regular updates and gap reviews
- Custom support tailored to the organization
What's included
Designed for organizations treating knowledge capture as a continuous process.
- Recurring capture sessions
- Employee transition workflows
- Departmental knowledge libraries
- Role-based access controls
- Periodic gap reviews
- Custom deliverables tailored to the organization
- Dedicated point of contact
- Optional formal compliance arrangements for larger deployments
Pricing FAQ
Common questions before the scoping call.
It starts with a short scoping call to understand the role, the timeline, and the existing documentation. From there, we plan interview sessions on a schedule that works for the key person — voice or text, in one block or spread over weeks.
Typically two to six weeks for a single role, depending on the depth of the role and the key person's availability. Engagements with broader scope or sensitive material take longer.
Yes. Captured material is reviewed and approved before broader access is granted. Sensitive sections can be edited, restricted, or excluded.
You do. The captured knowledge belongs to your company. It's not used to train AI models, and it isn't shared with anyone outside the engagement.
Yes. The final knowledge base, playbook, and successor guides are available in PDF and Word for offline reference, board review, or transition documentation.
No. SOPs document the official process. KeyPersonAI focuses on what SOPs typically miss — the exceptions, judgment calls, relationships, and lessons learned that experienced people use without thinking. The two complement each other.
That's the common case. The interview process is designed to be conversational. The key person answers naturally — by voice or in writing — and the structuring is done on our side.
Yes. Voice is the most common format because it captures nuance and tone, but text and video are also supported.
Sensitive topics can be flagged in advance, restricted to specific roles, or excluded entirely. Captured material is reviewed before any broader access is granted. Formal compliance arrangements can be discussed for larger deployments.
Additional captures can be added to an existing engagement. Companies often start with one key person, see the result, and expand from there.
Want pricing tailored to your situation?
A short scoping call gives us what we need to recommend the right engagement shape and quote a clear scope.